Guidance Documents

Copies of the following documents may be viewed during regular workdays from 8:30 a.m. until 4:30 p.m. in the Motor Vehicle Dealer Board's (MVDB) Office, 2201 W. Broad Street, Suite 104, Richmond, VA 23220. Copies may be obtained free of charge by contacting Alice Weedon at the same address, telephone (804) 367-1100, ext. 3001 or toll free at (877) 270-0203, ext. 3001, email dboard@mvdb.virginia.gov or FAX (804) 367-1053.
Questions regarding interpretation or implementation of these documents may be directed to Bruce Gould, Executive Director, Motor Vehicle Dealer Board, at the same address and telephone numbers noted above.

Guidance Documents: Dealer Practices

PR010-97, Variance for Hours of Operation, May 1997, §46.2-1533
PRO20-97, Off-Site Storage of Records, May 1997, §46.2-1529
PR021-07, Guidelines For Maintaining Records And Storing Records Off-Site
PR030-97, Temporary Supplemental Licenses for Used Car Sales, December 1997, §46.2-1516; and Temporary Supplemental Licenses for Used Car Sales (Rev.1), August 2000
PR050-97, Wholesale Sales Agreement, December 1997, §46.2-1530
"Dealers Who Are Not Maintaining Hours," MVDB Meeting Summary from July 1998
"Procedures For Violations of Minimum Hours And Established Place of Business," MVDB Meeting Summary from July 1998
Resolution on Educational and Warning Letters, January 10, 2005, Board Meeting
Resolution on Action on Adjudicated Cases That Do Not Involve the Transaction Recovery Fund, May 8, 2006, Board meeting
Guidelines For Maintaining Records And Storing Records Off-Site, October 2007
Guidelines to Issue Subsequent Temporary and Metal Plates, March 2009

Guidance Documents: Dealer Licensing

LI010-97, Certificate of Qualification, December 1997, §§46.2-1511 and 46.2-1512
"Guidelines for Review of Applicants Who Have a Criminal History" (March 17, 1998)
LI020-01, Dual Licensing Process, July 2001 "Process for Determining Sanctions" (July 1999)
"Salesperson and Dealer-Operator Test," MVDB Meeting Summaries from March 1996, May 1996 and September 1996
"Review of the Dealer's Buyer's Order," MVDB Meeting Summary from January 1996, §46.2-1530
"Delegation of Authority to the Executive Director and Office Manager," Meeting Summaries from March 1996, September 1996, September 1997 and July 1999
"Bonding Requirements," Memorandum from the executive director to the members of the Board dated October 27, 2000
Temporary Agent Licensing Guidelines, effective July 1, 2007
Salespersons Must Be Employees dated March 2008

Guidance Documents: Dealer Advertising

AV010-00, Deviations from Standard Practices June 2000
"Delegation of Authority to the Executive Director and Office Staff for Enforcing Regulations and Determining Civil Penalties"
MVDB Meeting Summaries, January 1996, and November 1998.

Guidance Documents: Administration

AD010-95, Board Meetings (Parliamentary Guidelines), May 1997
AD020-95, Board Meetings (Public Comment), May 1997
AD030-96, Board Meetings (Meeting Documentation), Rev. December 2002
AD040-95, Board Meetings (Vice-Chair), May 1997
AD050-96, Board Meetings (Meeting Dates and Times), December 2001
AD060-95, Executive Director (Office Supplies), May 1997
AD070-95, Executive Director (Board Guidance), May 1997
AD075-99, MVDB 800 Toll Free Customer Service Line, May 1999
AD080-00, MVDB American Express Purchase Policy, September 2000
AD090-00, MVDB Annual Loss Analysis Policy, September 2000
AD0100-00, MVDB Internet Privacy Policy, October 2000
AD0-105-01, MVDB Purchasing Policy
AD110-02, MVDB, Internal Database System Data Manipulation, Storage, Mainframe and Record Deletion Policy
AD111-02, MVDB Freedom of Information Act Compliance
AD120-02, MVDB Minority, Women & Small Business Source Procurement Policy
AD130-06, MVDB Adjudicated Cases Policy (Non-Transaction Recovery Fund)

Guidance Documents: Internal Process

MVDB-01, Qualifications, October 1999
MVDB-02, Initial Salesperson Licensing, October 1999
MVDB-03, Monthly Renewals, November 1999
MVDB-04, Dealer Licensing, October 1999
MVDB-05, Nonprofit Organization Consignment Processing, April 2000
MVDB-06, Permanent and Temporary Supplemental Licensing, May 2000
MVDB-07, Field Inspections, June 2000
MVDB-08, Plate and Decal Inventory, August 2000